Privacy Policy

1. Scope, operator, and California/USA operation

Green Roads LLC, doing business as SportCV, operates the SportCV website, athlete-profile tools, parent/guardian dashboards, search tools, media sections, contact-request features, messages, requester tools, and related services from California, United States.

This Privacy Policy applies globally. Depending on where you live, you may have additional rights under applicable privacy laws. Green Roads LLC is the business or data controller responsible for SportCV information where those legal terms apply.

2. Information we collect

SportCV collects information you provide directly, information created through your use of the platform, and technical information from your device or browser.

Account and identity information

• Name, email, phone number, password or login credentials, account type, parent/guardian details, communication preferences, and records showing acceptance of Terms, privacy acknowledgements, profile certifications, and parental-authority confirmations.
• For coaches, scouts, clubs, schools, or organizations: organization name, role, verification details, business contact details, and professional relationship information.

Athlete profile information

• Athlete name, public slug, sport, primary role, team/club, country, nationality, general location, age or date of birth, gender selection—including “Not shared”—started-at age, experience, height, weight, skills, achievements, development timeline, statistics, photos, videos, and profile summary.
• Gender is optional. Selecting “Not shared” means no gender is disclosed on the athlete profile.
• For youth athletes, parent/guardian approval, authority confirmation, contact settings, visibility settings, and safety controls.

Media and user content

• Profile photos, gallery photos, highlight videos or links, uploaded images, captions, achievements, notes, documents, and other content you add.

Contact and messaging information

• Contact requests, messages, sender and recipient details, timestamps, safety reports, verification requests, approvals, declines, blocks, and responses.

Technical and usage information

• IP address, device type, browser type, operating system, approximate location derived from device or IP, pages viewed, search/filter activity, error logs, cookies or similar technologies, and security or fraud signals.

3. How we use information

SportCV may use information to:

• Create, display, edit, and manage athlete profiles.
• Operate search, filters, dashboards, messages, media galleries, and contact request features.
• Support youth safety, parent/guardian controls, and profile visibility settings.
• Verify coaches, scouts, clubs, schools, organizations, or “Verified by Coach” requests.
• Send account, safety, verification, notification, and support messages.
• Prevent fraud, abuse, spam, scraping, fake accounts, unsafe contact, and misuse.
• Improve design, performance, accessibility, product features, and user experience.
• Comply with legal obligations, enforce our Terms, and protect users and SportCV.

4. Public profiles and visibility

SportCV is built around shareable athlete profiles. Profile information may be public or visible to other users according to account type, profile settings, search visibility, and parent/guardian controls.

Public or searchable profile information may include athlete name, profile slug, sport, role, general location, age or age group, team/club, nationality, gender selection when disclosed, started-at age, height, weight, skills, achievements, photos, and videos.

5. Youth privacy, parent control, and children under 13

SportCV supports parent-managed youth profiles. The adult creating or managing a youth profile represents that they are the athlete’s parent or legal guardian, have authority to act for the athlete, and have the rights and permissions needed for all submitted information and media.

• Under 18 athletes: Youth profiles must be created and managed through a parent or legal guardian account.
• Children under 13: Children under 13 may not independently create an account, submit personal information, or manage a profile. Before SportCV creates an under-13 profile, the parent is shown a direct notice and must complete the electronic parental-consent process.
• Electronic consent records: SportCV may collect the parent’s full name, relationship to the athlete, account email, electronic signature, consent choices, policy versions, profile ID, date and time, IP address, user agent, and a unique consent reference. The parent must re-enter the SportCV account password before signing. SportCV creates a canonical SHA-256 hash covering the signed consent wording, choices, policy versions, account and athlete IDs, signature hash, timestamp, reference, and related audit fields so later changes can be detected.
• Signature protection and retention: Raw drawn-signature data is classified as restricted sensitive information, excluded from normal website and API responses, and available only through restricted administrative processes. Typed-signature text is not stored separately from the authenticated account-name record. Under SportCV’s current operational schedule, retained raw drawn-signature data is redacted after seven years unless a shorter or longer period is required by law, an approved retention decision, a safety matter, or a legal hold. The signature hash, canonical record hash, consent reference, and minimum compliance record may be retained after raw-signature redaction.
• Separate public-display choice: A parent may authorize collection and private profile management without authorizing public display. Public visibility, search, sharing, media display, and contact remain locked unless separate public-display consent is recorded.
• Withdrawal: A parent may withdraw consent through the parent account. Withdrawal hides the profile from public access and stops further public use while deletion or retention requests are reviewed under applicable law.
• Parent rights: Parents and legal guardians may request access, correction, deletion, restriction, or withdrawal of consent for a youth athlete’s information, subject to identity and authority verification and legal retention requirements.
• Contact controls: Requests involving minors are routed through parent/guardian controls or SportCV-controlled messaging.
• Safety actions: SportCV may hide content, restrict contact, preserve records, suspend accounts, or report information when reasonably necessary to address safety, exploitation, abuse, fraud, or legal compliance.

Electronic consent is recorded as an account-authenticated signed record. SportCV may request additional verification when reasonably necessary or required by law, and an under-13 profile remains restricted unless the required consent choices are active.

6. How information may be disclosed

SportCV may disclose information in the following circumstances:

• Public profiles and other users: Profile information visible according to profile and privacy settings.
• Parents/guardians: Youth athlete account, safety, visibility, contact, and profile information.
• Sports-related requesters: Profile and request details when permitted by settings, approvals, and safety rules.
• Service providers: Hosting, storage, email, analytics, security, support, payments, and other vendors that process information to operate SportCV under contractual or legal obligations.
• Legal and safety purposes: To comply with law, enforce the Terms, respond to legal process, prevent harm, investigate misuse, protect users, or protect Green Roads LLC and SportCV.
• Business transfers: In connection with a merger, financing, reorganization, sale, assignment, or transfer of SportCV assets to an affiliate, successor, or newly formed SportCV company. The recipient will assume applicable privacy obligations for transferred information.

SportCV does not sell personal information for money and does not knowingly sell personal information belonging to minors. This Policy will be updated before materially different advertising or data-sharing practices are introduced.

7. California privacy rights

California residents may have rights to request access, correction, deletion, or information about categories of personal information collected, used, or disclosed, subject to identity verification, legal exceptions, and whether a particular law applies to Green Roads LLC.

SportCV does not discriminate against users for exercising applicable privacy rights. Because SportCV does not sell personal information for money, there is currently no sale opt-out process. A different opt-out mechanism will be added if future practices require one.

Submit a privacy request through the SportCV Support page. Green Roads LLC may request information reasonably necessary to verify identity, account ownership, or parent/legal-guardian authority.

8. International users and transfer to the United States

If you access SportCV from outside the United States, your information may be transferred to, stored in, and processed in the United States and other locations where our service providers operate. Privacy laws in the United States may be different from the laws in your country.

By using SportCV or submitting information, you understand that your information may be processed in the United States, subject to this Privacy Policy and applicable law.

9. EU/EEA/UK and similar privacy rights

Users in the European Union, European Economic Area, United Kingdom, or other locations with similar privacy laws may have rights to request access, correction, deletion, restriction, portability, objection to certain processing, and withdrawal of consent where processing is based on consent.

Where those laws apply, Green Roads LLC is the SportCV data controller and processes information as necessary to provide the service, pursue legitimate interests such as platform security and sports-profile operation, comply with law, protect users, and obtain consent where required.

Privacy requests may be submitted through the SportCV Support page. Some rights may be limited by verification requirements, legal exceptions, or compelling safety and legal obligations.

10. Cookies, analytics, and similar technologies

SportCV may use cookies, local storage, analytics, log data, and similar technologies to keep users signed in, remember preferences, improve performance, understand usage, detect abuse, and secure the service.

If SportCV uses non-essential cookies, advertising pixels, or advanced analytics, the website may need a cookie notice, consent controls, or opt-out choices depending on user location and final data practices.

11. Security

Green Roads LLC maintains administrative, technical, and organizational safeguards reasonably designed for the nature of SportCV information, including access controls, account protections, secure hosting practices, and abuse monitoring.

No website, transmission, or storage system is completely secure. SportCV cannot guarantee that unauthorized access, loss, misuse, or disclosure will never occur. Users must protect passwords, devices, account access, and login credentials and promptly report suspicious activity.

12. Data retention

SportCV may keep information for as long as needed to provide the service, maintain profiles, comply with legal obligations, resolve disputes, enforce Terms, prevent fraud, maintain security, and protect youth safety.

If an account or profile is deleted, SportCV may remove public visibility but retain limited records where necessary for legal, safety, security, backup, fraud-prevention, or dispute reasons.

13. Your choices and privacy requests

Depending on your account type, location, and applicable law, you may be able to:

• Access, update, or correct account and profile information.
• Change profile visibility and contact settings.
• Remove photos, videos, achievements, or profile sections.
• Request deletion of an account or profile.
• Request a copy of certain personal information.
• Opt out of certain emails or notifications.
• For parents/guardians, request review, correction, deletion, or restriction of a youth athlete’s information.

SportCV may need to verify your identity, account ownership, or parent/guardian authority before completing a request.

14. Third-party links and video platforms

SportCV profiles may include links to third-party services such as video platforms, social links, club/team websites, or external resources. Those third-party services have their own terms and privacy policies. SportCV is not responsible for how third parties collect or use information.

15. Changes to this Privacy Policy

We may update this Privacy Policy as SportCV evolves. If changes are important, we may provide notice through the website, account dashboard, email, or another reasonable method. Continued use of SportCV after changes means the updated Privacy Policy applies.

Private information and SportCV request flows

SportCV is designed so athletes can be discovered without publicly exposing sensitive private information. Private phone numbers, private emails, home addresses, exact school or practice schedules, and direct access to under-18 athletes are not displayed publicly or shared automatically.

Sports-related requesters may submit a request through SportCV. Depending on the athlete’s age and settings, the athlete, parent, or legal guardian may approve, decline, archive, block, or report the request. Green Roads LLC does not guarantee the identity, intentions, conduct, or legitimacy of every requester or opportunity.

16. Contact

For privacy questions, safety concerns, youth-profile requests, or data-rights requests, contact Green Roads LLC through the SportCV Support page.

Operator: Green Roads LLC, doing business as SportCV, California, United States.